Community Events

Community Events

Community events can come in all shapes and sizes. Events are successful when they:

  • Educate the community and legislators on our key messages and the progress we've made to reduce tobacco's burden.
  • Keep your coalition/network members engaged.
  • Identify new supporters for your coalition/network.

Types of Community Events

This section contains information on how to choose the right event for your coalition. Legislative Breakfasts, Women of Influence events, Community/Candidate Forums, and other events are all options when it comes to picking the best event for your goal. You can get further information from the Event Type Overview .

Thinking of a Community Forum?

These tools can help:

Tips for Holding an Event

Planning Guidelines

  • The event should be branded as a Multi-Jurisdictional Coalition/Network event and held in a geographically strategic location.
  • Should partner with 1-2 related community groups as long as tobacco control is one of the major parts of the agenda.
  • Agenda should highlight coalition work and contain educational content about program sustainability, health equity, and/or other tobacco products.
  • Ensure adequate attendance with promotion of your event. More than 30 attendees is ideal.
  • The room should fit the size of your projected attendance and not appear too large.
  • Engage coalition members in planning and execution. Assign meaningful roles to volunteers, including calling invitees to confirm attendance, staffing the sign up tables, speaking, moderating, presenting, set-up/tear down, providing food, and writing thank you notes.

During the Event

  • Have someone welcome and greet all attendees.
  • Assign someone to greet and assist community/policy leaders.
  • Assign someone to greet and assist local media.
  • Collect home addresses, telephone numbers and email addresses for your database.
  • Feature action stations where volunteers can sign up for Joint Finance Committee roles, earned media, presentations, etc.

After the Event

  • Send thank you notes to community/policy leaders who attended.
  • Let your contract administrator know how it went.
  • Consider using the Event Debrief Tool as a way to document and evaluate your event.